Thursday, March 3, 2016

Add to-dos to Google Calendar using reminders

Calendars are great for keeping track of what's next and to-dos are great for keeping track of what needs to get done. But we often manage them separately, so it's hard to see everything that’s going on and prioritize what's important. Now people using the Google Calendar Android and iOS apps can now create Reminders to keep track of their to-dos alongside their events. Here’s how it works:

Reminders help with the details - Reminders can be created the same way as an event„Ö°by tapping the red Create icon (“+”) in the bottom right corner of the screen. Calendar can then add things like phone numbers and addresses automatically„Ö°using information from your contacts, as well as Google's knowledge graph, to provide a bit of extra help.

Reminders stick around - While events come and go, Reminders stick with you over time so you can track them until they are actually done. If a Reminder isn't completed, it will appear at the top of your Calendar the next day. And all it takes is a quick swipe when you're done.
Reminders work across Google - In addition to Calendar, you can add and view Reminders from a variety of Google apps: Inbox by Gmail (for any Apps customers in the early adopter program), Google Keep and Google Now. This makes it easy to add a Reminder to your Calendar when you're checking your email or only have time to create a quick note.

People can start creating Reminders today with the latest versions of Calendar on Google Play and the App Store. And don't worry, Google is working on bringing Reminders to the web too.

Monday, February 22, 2016

More with Google Sheets

Spreadsheets are for more than financial analysis or list tracking. To get an idea of how Google Sheets can be used for everyday tasks, we turn to the Gooru for five 5 Little Known Google Sheets Functions including: calculating days left on a project, verifying collection of real email addresses and translation functionality.

Friday, February 5, 2016

A Better Google Drive Experience

When storing your important files somewhere, you want peace of mind that they'll be safe and easy-to-access later. That's why everything in Drive is always encrypted. Of course, this should include file sharing as well -- it should be super easy to control who sees what. With this in mind, a number of improvements to Drive were released, so you can store photos and documents safely and get them where they need to go.

Get sharing notifications - You may have noticed recently that it’s easier to select and share multiple files and folders on iOS and Android — but checking your email may not be the fastest way to find out when something’s been shared with you. So now you’ll receive mobile notifications to alert you immediately when files or folders are shared with you and a single tap can take you right to them.

Request and grant file access - Drive lets you quickly grab a link to files and folders so you can share them using other apps, but if you share a link before you’ve granted access, the person you’re sending it to won’t be able to open it. Now, the Drive for Android app lets recipients request access with a single tap. And on Android and iOS, file owners will be notified of the request instantly so they can quickly grant access.

Preview files without a Google Account on Android - Until now, you needed a Google Account to view shared files on your Android device. Now, you can do this without a Google Account just like on the web. Some of the features mentioned are already available. Look for the rest to roll out in the coming week or so.

Friday, December 18, 2015

Guest access to Hangouts video calls without a Google account

Last year, Google introduced a new feature for Hangouts on the web allowing customers to share links to Hangouts video calls so external guests may request to join. They completed the rollout of this feature across all platforms earlier this year.

Starting today, they’re making this feature even more useful by removing the requirement that guests have a Google account in order to join a Hangouts video call. Here’s how it works: guests without a Google account who have been provided with the video call link by the organizer will be asked to provide their name and then request to join the call.
Any attendee from the domain organizing the video call can then allow the guest into the meeting.
Google is also making this easier for guests who do not use Google Calendar by ensuring a link to the video call is visible in the description of the event.

This new feature is available now for guests joining with a web browser, making it easy for Apps customers using Hangouts to meet with anyone - inside or outside their organization, with or without a Google account.

Need help using Hangouts? Contact us

Friday, December 11, 2015

New Year, New Password

With the new year approaching, updating passwords should probably get added to your resolution list. The first step in protecting your online privacy is creating a safe password - i.e. one that a computer program or persistent individual won't easily be able to guess in a short period of time.
Tips for creating a secure password:
  • Include punctuation marks and/or numbers.
  • Mix capital and lowercase letters.
  • Include similar looking substitutions, such as the number zero for the letter 'O' or '$' for the letter 'S'.
  • Create a unique acronym.
  • Include phonetic replacements, such as 'Luv 2 Laf' for 'Love to Laugh'.

Things to avoid:
  • Don't reuse passwords for multiple important accounts, such as Gmail and online banking.
  • Don't use a password that is listed as an example of how to pick a good password.
  • Don't use a password that contains personal information (name, birth date, etc.)
  • Don't use words or acronyms that can be found in a dictionary.
  • Don't use keyboard patterns (asdf) or sequential numbers (1234).
  • Don't make your password all numbers, uppercase letters or lowercase letters.
  • Don't use repeating characters (aa11).

Tips for keeping your password secure:
  • Never tell your password to anyone (this includes significant others, roommates, parrots, etc.).
  • Never write your password down.
  • Never send your password by email.
  • Periodically test your current password and change it to a new one.

Google Apps Admins can set password strength and user password recovery
Admins can help protect users' accounts by managing and monitoring the strength of passwords. You can set length requirements and monitor the strength of each user's password. You can also allow each user to reset their password without administrator assistance.  For more on password monitoring and user recovery read more.

Friday, December 4, 2015

New Google+ Rolls Out

Recently Google+ users were introduced to an updated Google+, designed to focus on features that users said were most useful. This includes a fast and simple homestream for quickly browsing content, Communities for safely sharing ideas, and Collections for managing everything in one place. The new design is easier for both desktop and mobile users.

As explained by Google, “Domain-restricted Communities are a popular way for organizations to share content and ideas amongst teammates, with the peace of mind that they’ll stay private. A global fashion brand uses Communities to inspire conversation about products and branding among employees across the world and a Japanese startup is keeping their staff up-to-date as they build a vaccine. Collections let you keep all your related content in one spot and make it easier to discover and browse. For example, earlier this year [Google] dedicated a week on the Google for Work G+ page to [Google’s] awesome System Admins. In order to keep all that content together, [Google] put it into a Collection.“

Thursday, November 19, 2015

Improved Drive sharing in iOS and Android

Sharing on your smartphones and tablets is now even easier. Google added three feature improvements when working in Google Drive on mobile devices, including the ability for iOS and Android users to receive mobile notifications when someone shares a Drive file them.

Sharing notifications (Android and iOS)
People using the Drive app can now choose to receive mobile notifications when someone shares a Drive item with them, allowing them to open the file or folder by simply tapping on the notification. If a file/folder owner has notifications turned on and someone requests access to their content, the owner will be notified of the request instantly on their mobile device so they can quickly grant access.
People will be informed of this new feature the first time they use the updated versions of the Drive app, and can choose to turn it on or off in Settings.  

Consistent sharing experience across platforms (iOS)
We’re implementing a more consistent sharing experience in Drive (and the Docs editor apps too!) across platforms, including the ability for people using the Drive iOS app to add custom messages to recipients directly from the app when sharing a file.

Seamless sharing to people without a Google account (Android)
Until now, a Google Account was needed to view shared files on an Android device. Now, people can do this without a Google Account just like they can on the web.