Thursday, November 21, 2013

Real time text cursors and other enhancements in Slides

The Docs editors make it easy to work with others on the same file at the same time. And the next time you are working with others on a presentation in Slides, you'll see their names appear next to their cursor as they type—just like in Docs.
Also, many of you have been editing themes in Slides for the last few weeks and sending us helpful feedback. Today you’ll be able to make use of a couple of new ways to save time and customize your presentations.

Reuse custom themes in new presentations 
There may come a time when you want to reuse a theme that you worked hard to create, and now you can—just select “From another presentation…” in the theme chooser.
Add objects to themes and layouts 
While editing a slide, you can now right click on any object and add it to a theme or a specific layout so that the next time you want to use it, it will already be part of the slide template.
Update text styles in placeholders
Let's say you're editing a body placeholder, and you change the font of your text (or other style properties, such as bold, color, etc.). You can now easily apply this formatting across slides that use the same layout by right clicking on the placeholder and selecting "Update in theme."

Third-party apps: now easier to find and more secure

For Admins: Sometimes your users want a little more functionality and the Marketplace is a great place to find it. However, as an Admin, you are tasked with making sure your users are secure. Based on Google's latest post, you can have the best of both worlds - more functionality and more security.

There are thousands of third-party applications that integrate with Google Apps for Business to help people to do more on the web and accomplish specific business tasks. These include apps like Mavenlink (project management), Insightly (customer relationship management), and myERP (business management). Starting today, administrators will be able to find, manage and deploy third-party applications, like these, directly from the Google Apps Admin console.

To start, over twenty third-party applications will be available in the Admin console. These applications all offer the latest OAuth 2.0 security, single sign-on (SSO), and integration with Google services. Admins can now see reviews from verified users of the applications to help select the best app to meet their needs. As additional applications are updated, they will become available to Admins directly from the Admin console. In the meantime, all third-party applications are available as always in the Google Apps Marketplace.

Many admins have asked for greater control of third-party applications. With this upgrade, third-party applications are moving to OAuth 2.0. This means admins can deploy applications only to specific people or organizational units (rather than the entire company) and developers can design apps to request more narrow access to corporate information. 

To learn more about how to add third-party applications that work with Google Apps for Business, visit the Help Center.

Thursday, November 14, 2013

Save Attachments directly to Drive.

Years ago, there was a Lab that let you save email attachments directly to Drive. It was one of my favorites and sorely missed when it became unavailable. Well, the feature is back and I think you will find it very useful for getting attachments into your Drive account quickly.

From Google Blog:
You're probably used to downloading email attachments, but each of those files takes time to download, eats up space on your device, and can get buried deep inside your "Downloads" folder. With today's update to Gmail, you can skip that whole process. Instead, you can view attachments and save files directly to Google Drive without ever leaving Gmail, making it easy to access them later from whatever device you’re on—computer, phone or tablet.

The next time you open an email with attachments, you’ll see new previews of the files at the bottom of the email, from photos and videos to spreadsheets and PDFs.
When you click on one of those previews, a full-screen view of the image or document will appear. You can read, search for a particular phrase, and even browse through multiple attachments right in Gmail. 
You can now also save your attachments directly to Drive simply by clicking the Drive button that appears when you hover over the preview. Of course, if you prefer to download the attachment to your computer, you can—just click the arrow button.
This new attachment experience is available on desktop and will be rolling out over the next week. If you’re one of the more than 120 million active Drive users, you know that saving your files to Drive lets you get to them from any computer, phone or tablet. 

Private conversations with restricted Google+ communities

Working together just got easier...and more secure.

New Google+ communities will have an extra layer of security by rolling out restricted communities that only users in your organization can join. Posts in these communities are only viewable by people within the domain. You can still choose to create communities with people outside your organization so clients, agencies or business partners can join in. You can also make your community open to anyone at your domain, private or joinable by invitation only. Community owners can easily change settings, manage membership or invite other team members to join.

Whether it’s designs of your beta product or notes from your team off-site or a grant proposal, anything you post will remain restricted to the organization.

Once a community is created, you’ll be able to share files from Google Drive as well as videos, events and photos. Community owners can easily change settings, manage membership or invite other team members to join and jump into the conversation.
You can read more about starting and managing a community in the Help Center.

Tuesday, November 5, 2013

Where's the Black Menu Bar

Some of you are already noticing the roll out of the new Google Apps Menu. The black bar is gone and a "grid of square dots" next to your name in the upper right now gets you from mail to docs, to calendar, sites and more. 

From Google:
We are rolling out a new version of the Google bar for Google Apps users. This is designed to be simpler and more consistent with Android and Chrome OS. It includes notifications, a Google+ share box (if Google+ is enabled), and a new App Launcher with links to other Google products.

Google Apps users will have easy access to all the Google Enterprise products they care about. Google services that are not enabled will not be shown in the App Launcher. Marketplace apps will be listed under the More section in the App Launcher.