Friday, December 18, 2015

Guest access to Hangouts video calls without a Google account

Last year, Google introduced a new feature for Hangouts on the web allowing customers to share links to Hangouts video calls so external guests may request to join. They completed the rollout of this feature across all platforms earlier this year.

Starting today, they’re making this feature even more useful by removing the requirement that guests have a Google account in order to join a Hangouts video call. Here’s how it works: guests without a Google account who have been provided with the video call link by the organizer will be asked to provide their name and then request to join the call.
Any attendee from the domain organizing the video call can then allow the guest into the meeting.
Google is also making this easier for guests who do not use Google Calendar by ensuring a link to the video call is visible in the description of the event.

This new feature is available now for guests joining with a web browser, making it easy for Apps customers using Hangouts to meet with anyone - inside or outside their organization, with or without a Google account.

Need help using Hangouts? Contact us

Friday, December 11, 2015

New Year, New Password

With the new year approaching, updating passwords should probably get added to your resolution list. The first step in protecting your online privacy is creating a safe password - i.e. one that a computer program or persistent individual won't easily be able to guess in a short period of time.
Tips for creating a secure password:
  • Include punctuation marks and/or numbers.
  • Mix capital and lowercase letters.
  • Include similar looking substitutions, such as the number zero for the letter 'O' or '$' for the letter 'S'.
  • Create a unique acronym.
  • Include phonetic replacements, such as 'Luv 2 Laf' for 'Love to Laugh'.

Things to avoid:
  • Don't reuse passwords for multiple important accounts, such as Gmail and online banking.
  • Don't use a password that is listed as an example of how to pick a good password.
  • Don't use a password that contains personal information (name, birth date, etc.)
  • Don't use words or acronyms that can be found in a dictionary.
  • Don't use keyboard patterns (asdf) or sequential numbers (1234).
  • Don't make your password all numbers, uppercase letters or lowercase letters.
  • Don't use repeating characters (aa11).

Tips for keeping your password secure:
  • Never tell your password to anyone (this includes significant others, roommates, parrots, etc.).
  • Never write your password down.
  • Never send your password by email.
  • Periodically test your current password and change it to a new one.

Google Apps Admins can set password strength and user password recovery
Admins can help protect users' accounts by managing and monitoring the strength of passwords. You can set length requirements and monitor the strength of each user's password. You can also allow each user to reset their password without administrator assistance.  For more on password monitoring and user recovery read more.

Friday, December 4, 2015

New Google+ Rolls Out

Recently Google+ users were introduced to an updated Google+, designed to focus on features that users said were most useful. This includes a fast and simple homestream for quickly browsing content, Communities for safely sharing ideas, and Collections for managing everything in one place. The new design is easier for both desktop and mobile users.

As explained by Google, “Domain-restricted Communities are a popular way for organizations to share content and ideas amongst teammates, with the peace of mind that they’ll stay private. A global fashion brand uses Communities to inspire conversation about products and branding among employees across the world and a Japanese startup is keeping their staff up-to-date as they build a vaccine. Collections let you keep all your related content in one spot and make it easier to discover and browse. For example, earlier this year [Google] dedicated a week on the Google for Work G+ page to [Google’s] awesome System Admins. In order to keep all that content together, [Google] put it into a Collection.“